How to Set Up Remote Voting for Your Board of Directors
In the past, board members had to travel to in-person meetings to cast their votes. But, thanks to new technology such as video conferencing and online voting platforms, it’s now possible for board members to vote from home. The process is quicker and results in greater efficiency and improved decision-making within the company.
When establishing remote voting for your board, there are many important things to take into account. First, you need to decide the voting method that will be employed. Most organizations have a nomination procedure prior to the election. Candidates may either sign up to run, or earn their way in by obtaining signatures, or be nominated by fellow members. A thorough nomination process can boost enthusiasm and help attract an increased number of qualified candidates. This can aid in ensuring that your organization has the best possible representation in its leadership.
One of the biggest issues with electronic voting is that the responses aren’t recorded and tallied in real-time and the results may not be secure against tampering. Additionally, if the board director responds to an email ballot with an answer that is different from the rest of their peers this can make it difficult to determine which answers are valid. Another issue with online voting is that it isn’t completely anonymous, which is an issue when voting on sensitive or confidential issues.
Certain states and bylaws do not allow voting via email. However, the majority of nonprofit boards are permitted to take action without a meeting if all directors can be heard and respond immediately and if they have signed an agreement in writing indicating their unanimity.